Board-Based Forms
Board-based forms create new monday.com items from public form submissions. They are useful when you want one reusable intake link for a board instead of a separate form for an existing item.
How They Differ from Item Forms
Item form
The form is tied to an existing monday.com item. A successful submission updates that item's selected columns.
Board-based form
The form is tied to a board. A successful submission creates a new item on that board and writes the submitted column values to the new item.
Permanent vs Single-Use
Permanent link
A permanent board-based link keeps accepting submissions until you deactivate it. Each successful submission creates another item on the selected board.
Single-use link
A single-use link accepts one successful submission, creates one new item, and then closes. Used single-use links cannot be reactivated; create a new link when you need another response.
Create a Board-Based Link
- Open Fill from a board context.
- Choose the board-based form flow.
- Select the columns respondents should fill.
- Configure field descriptions, validation rules, readonly fields, people allowlists, or connected-board allowlists where needed.
- Choose whether the link should be permanent or single-use, then generate and share the public URL.
Submission Behavior
When a respondent submits a board-based form, Fill creates a new monday.com item on the selected board and applies the submitted values to that item. The form uses the same validation system as item-bound forms.
Managing Board-Based Links
Board-based forms appear in the dashboard with the rest of your generated links. Permanent links can be deactivated and reactivated. Single-use links that have already been used are treated as completed.
Developers can also create board-based forms through the public API by sending target: 'board', a numeric boardId, and mode: 'permanent' or mode: 'single_use'.